JinnoroGuides · Personal · 5 min read
Run a weekly review that keeps everything current
A 20-minute routine to empty the Inbox, choose Next Actions, and follow up on what you are waiting for.
A list you do not trust is worse than no list, because you keep the tasks in your head anyway. A weekly review is how you earn the trust: once a week you look at everything, tidy it, and decide what matters next.
This is a routine for about 20 minutes. It works with two labels, Next Actions and Waiting For, and the Inbox.
Step 1
Collect everything into the Inbox
Start by emptying your head. Write down every open thing you can think of: calls, emails, ideas, errands. Do not sort them yet. Just type them in.
Step 2
Clear the Inbox into your projects
Go through the Inbox from the top. Do anything that takes two minutes. Move the rest to a project, or give it a date. A task with no project and no date is the sign of a decision you have not made yet.
Step 3
Pick your Next Actions
Look at each project and ask: what is the very next step? Mark it with Next Actions. Then open that label to see your working list for the week, with the project shown on the right.
Step 4
Follow up on Waiting For
Open Waiting For. For each item, ask whether it is time to nudge. When the thing arrives, change the label or check it off.
Add the review to your calendar on the same day each week. The Inbox will be short, the lists will be right, and the rest of the week will take care of itself. If you want the whole method in one place, read a calm task system in Jinnoro.
